HOW TO SELECT CONSULTANTS: PROCUREMENT PREPAREDNESS AND PLANNING

HOW TO SELECT CONSULTANTS
PROCUREMENT PREPAREDNESS AND PLANNING

Title: Procurement Preparedness & Planning – Start Before You Start (Chapter 5) | Procurement Doodles – Sri Lanka Procurement Guide

Description:

Welcome back to PROCUREMENT DOODLES – where Sri Lanka’s procurement guidelines come to life, one doodle at a time.

Think procurement starts when you issue the RFP? Think again. Smart procurement begins long before – with preparedness and planning.

In this video, we break down Chapter 5 of the Guidelines and the Consulting Services Manual, covering everything you need to know to plan your consultant selection effectively.

🎯 What you’ll learn:

Why efficient planning is vital for timely completion and best market value (Guideline 5.1.1)

The Master Procurement Plan (MPP) – listing all consultancy services for at least two years, updated every six months

The Procurement Time Schedule (PTS) – a step‑by‑step timeline from start to contract signature

Two stages of the PTS: Stage 1 (Procuring Entity) up to RFP, and Stage 2 (CPC) after RFP

Who monitors progress – and what happens if there’s a major delay (CPC Chairperson explains, fixes, informs NPA; CAO takes responsibility for high‑level committees)

Indicative time frames: QCBS ~20 weeks, CQS ~12 weeks – plan accordingly, delays cost money

Key takeaways: start early, update often, monitor closely

📚 References:

Guidelines for Selection and Employment of Consultants (August 2007) – Chapter 5 (Sections 5.1, 5.2)

Consulting Services Manual (November 2007) – Sections 5.1, 5.2

National Procurement Commission, Sri Lanka

⏱ Timestamps:
0:00 – Intro: Start before you start
0:20 – Why preparedness matters (Guideline 5.1.1)
0:45 – Master Procurement Plan (MPP) – 2 years, update every 6 months
1:05 – Procurement Time Schedule (PTS) – step by step
1:25 – Two stages: PE (up to RFP) vs CPC (after RFP)
1:45 – Monitoring progress: CPC Chairperson + PE
2:00 – Major delays: explain, fix, inform NPA (CAO for high‑level committees)
2:20 – Indicative time frames: QCBS 20 weeks, CQS 12 weeks
2:35 – Key takeaways: start early, update often, monitor closely
2:50 – Conclusion & next topic preview

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💬 Comment below: What’s the biggest planning challenge you face in procurement?

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Видео HOW TO SELECT CONSULTANTS: PROCUREMENT PREPAREDNESS AND PLANNING канала PROCUREMENT DOODLES