Notion AI Task Scheduling Automation

After receiving many complaints that I took down my personal site with tools/recommendations (I didn't realise how many of you read it) I've decided to do a complete deep dive into the ultimate task management system.

The tool is built on the foundational principles in GTD.

The first section is built on capturing your open loops (Thoughts, Messages, Emails, Ideas) and getting it into a system as fast as possible so that it can be processed and executed on.

The second part involves AI task scheduling based on your priorities, automatically synced and scheduled to your calendar managed by Amie.so.

00:00 Introduction
04:08 System Design & Thought Process
09:20 System Overview

Task Capture
10:30 Capturing Tasks with RayCast
12:00 Capturing Tasks on iPhone (Images, URLs, PDFs, Text + VoiceNote Task Creation)
14:21 Task Capture from communication apps (Creating Tasks from Slack, Messenger, iMessage, Whatsapp, Instagram DMs, Twitter DMs, Telegram)
16:29 Creating Tasks from Emails
18:11 Processing calls + AI Voice Notes for Communication

Task Management + Execution
25:30 Notion Management Database
28:25 AI Task Scheduling with Motion
31:15 Calendar App + Task Management System with Notion integration
36:04 Scheduling time for unstructured work
39:00 Spotify Integration
39:40 closing thoughts

I truly hope this was useful to you and you can take some inspiration, I first started working on Notion following August Bradley's PPV system 3 years ago and have made hundreds of iterations and improvements over the years. This is my most up to date task management system.
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