Documents Splitting SAP FICO in Telugu - SAP Tutorial For Beginners in Telugu

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Documents Splitting
When we post any document, it will be reflected 2 types of DATA?
1. Header Level Data
2. Line-item data

Header Level Data: whatever data you enter on header level on the document it is called header level data
Ex. GL posting, vendor posting, vendor clearing

Line-item level data: whatever data you enter on line-item level on the document it is called line-item level data, As per SAP terminology debit side and credit side parameters come under the line-item level data
Ex. Business area, Cost center, Profit center, segment etc..

Meaning of Document: as per SAP FI terminology or Financial Accounting Terminology document posting is called accounting entry posting or business transaction.
Ex. GL Posting and clearing, Vendor Invoice Posting and Clearing, Customer Invoice Posting and clearing, Bank related accounting entry posting, asset related entries posting, each document divided or classified in two parts
Meaning of Document Splitting:
• Document + splitting = document splitting
• Splitting means dividing or classifying the GL Account.
• Document splitting configuration is a tool to splits the document line items or classify the line item as category-wise.
• Based on the document splitting we can create the financial reports, this document splitting process is totally based on the client's requirement, it is part of the NEW GL concept.
Ex. Assets, Expenses, Income, Balance sheet etc…

OLD/Classic GL Posting:
Classic GL means before new GL concept or before document splitting concept is called classic GL (OLD System)
How is accounting entry generated in classic GL?
Ans. Salary Paid
Salary Account Dr 10000
To Bank Ac 10000

On the new GL concept or after document splitting concept account entry will be generated like this
Salary Account Dr 10000 – HYD|SEG|CC|PC|TEXT
To Bank Ac 10000 – HYD|SEG|CC|PC|TEXT

Advantages of “Zero Balance Clearing Account”
• If debit side parameters are not equal to credit side parameters, then Zero balance clearing account will be involved automatically.
Salary Account Dr 10000 – HYD|SEG|CC|PC|TEXT
To Bank Ac 10000 – VJA|SEG|CC|PC|TEXT

How many types of documents are split in SAP?
Document splitting is classified as three types in SAP
1. Active Splitting
2. Passive Splitting
3. Zero Balance Splitting
These three activities system will be reflected at the time of accounting entry posting.
1. Active Splitting: to split the line-item business area wise, profit center wise, segment wise based on the standard configuration.
Active splitting is defending on the standard configuration. It is also known as a rule-based splitting, the system split the account document line item according to the pre-defined rules.
2. Passive Splitting: During the accounting entry posting you are not requested to specific parameters all parameters will be update automatically.
if I post GL Posting, Vendor invoice or customer invoice account entry I specified business area profit centers and segments.

Its all parameters applicable to at the time of payment accounting entry(clearing)

Its means payment accounting (clearing entry) entry defends on the vendor invoice or customer invoice accounting entry
3.Zero Balance splitting: If debit side parameters not equal to credit side parameters, then Zero balance clearing account will be involved automatically.
Zero balance clearing account comes under the current liabilities
Classify GL Account GL Document splitting: Classify means which account group comes under profit and loss account. Which account group comes under balance sheet, which account group comes under asset, which account group comes under liability.
Meaning Of document type: classify the document entry or accounting entry
SA-GL DOCUMENT
DR-CUSTOMER INVOICE
DZ-CUSTOMER INOICE CLEARING
KR-VENDOR INVOICE
KZ-VENDOR INOICE CLEARING
AA-ASSET

Zero Balance Account Clearing

1. Commission paid account Dr 10000
To Cash 10000

2. Commission Account Dr 10000
To Zero Balance clearing account 10000

3. Zero Balance clearing account Dr 10000
To cash 10000
Zero balance clearing account will be cancelled
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