How to Read a Text File into Excel Using VBA: An Easy Guide

Learn how to efficiently read a text file and transform its data into a well-structured Excel spreadsheet using VBA.
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This video is based on the question https://stackoverflow.com/q/72833735/ asked by the user 'Wasim Wani' ( https://stackoverflow.com/u/721883/ ) and on the answer https://stackoverflow.com/a/72834520/ provided by the user 'FaneDuru' ( https://stackoverflow.com/u/2233308/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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How to Read a Text File into Excel Using VBA: An Easy Guide

Transforming text files into structured Excel data can be a daunting task, especially if you're not familiar with programming. If you have a text file containing multiple records separated by commas, processing this data into Excel format can seem overwhelming. This guide will help you understand how to read a text file using Visual Basic for Applications (VBA) and output the data into Excel efficiently.

Understanding the Problem

You may have a text file that looks something like this:

[[See Video to Reveal this Text or Code Snippet]]

The goal is to read this content and output it into an Excel spreadsheet in a structured manner using VBA. Your desired output might look like this in Excel:

[[See Video to Reveal this Text or Code Snippet]]

The Solution: Using VBA to Read the Text File

The following VBA code will read the text file, split the lines based on commas, and place the results into an Excel worksheet.

Step-by-Step Breakdown of the Code

Set Up the Environment: The code starts by defining the necessary variables and initializing the file system object to interact with the text file.

Reading the File: It opens the text file and uses Split to break the contents into an array based on a line separator.

Processing Each Record: A loop iterates through the file contents, collecting groups of lines and processing them until a blank line suggests the end of a record.

Structuring the Output:

Each line is split again using the specified delimiter (in this case, a comma).

The final values are stored in a temporary array and then written to the active Excel sheet.

Final Touches: The last part of the code formats the output for better readability by auto-fitting columns and adding headers.

Here’s the refined VBA code you can use:

[[See Video to Reveal this Text or Code Snippet]]

Conclusion

Using the code provided, you can easily transform the content of your text files into structured Excel sheets. This method not only saves time but also ensures consistency in your data processing.

Feel free to tweak the code as required based on the structure of your text files. Happy coding!

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