How to Partially Rename Excel Files in a Folder Using VBA

Learn how to partially rename multiple Excel files in a folder using VBA. Follow our step-by-step guide to automate your file renaming process easily!
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How to Partially Rename Excel Files in a Folder Using VBA

Do you have a collection of Excel files in a folder that need to be renamed regularly? If so, you’re not alone! Many users require assistance in managing and renaming files efficiently. In this post, we will tackle the challenge of partially renaming multiple Excel files in a folder using VBA (Visual Basic for Applications).

The Problem

Imagine you have around 40 Excel files stored in a folder with names following a specific pattern, such as:

06.01.2022 - 06.30.2022 - 1458 - ABCD

06.01.2022 - 06.30.2022 - 2579 - EFGH

Every month, you want to change only the date part in the filenames (specifically, the month), resulting in an updated filename like:

07.01.2022 - 07.31.2022 - 1458 - ABCD

07.01.2022 - 07.31.2022 - 2579 - EFGH

If you’ve tried to write VBA code for this task but faced issues like "Run-Time error" or difficulties in adjusting filenames without changing the entire name, don’t worry! We will show you the correct way to do it.

The Solution

Step 1: Define the Required Directory

First, you need to point your script to the correct folder. Make sure to use the full path for better results.

Step 2: Use the Correct Code

Here’s a streamlined version of the VBA code you can use to perform the partial renaming:

[[See Video to Reveal this Text or Code Snippet]]

Step 3: Understanding the Code

Let’s break down how this code works:

Define Variables: The code begins by defining variables such as xlFile for the file being processed, nFile for the new filename, and directory to specify the location of your files.

Get Files: The Dir function is used to retrieve the first file in the specified directory that matches the criteria (in this case, *.xls).

Loop Through Files: It then enters a loop that continues until there are no files remaining.

File Check: Within the loop, the code checks if the current file’s name contains the date substring you want to replace.

Renaming: If a match is found, it uses Replace to create a new filename and then uses the Name statement to rename the file accordingly.

Step 4: Running the Script

To run the script:

Open Excel and press ALT + F11 to access the VBA editor.

In the editor, insert a new module via Insert > Module.

Copy and paste the above code into the module.

Modify the directory variable to match the path where your files are stored.

Close the VBA editor and run the runthis macro from the Macros menu in Excel.

Conclusion

Using the approach outlined in this guide, you can efficiently partially rename Excel files in a folder with just a few lines of VBA code. This automation not only saves you time but also reduces the potential for human error during file management.

Happy coding, and enjoy your newly organized files!

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