Types of Meeting in Housing Society | Society Meeting period of notice | Meeting Quorum

1. First General Body Meeting (FGM) : Bye Law No. 85
The First General Body meeting of the Promoters, who have signed the Application for Registration of the Society, shall be held within the period of three months of the date of the registration of the Society, as provided under Rule 59 of the Rules. It shall be the responsibility of the Chief Promoter Society to convene First General Body meeting within the stipulated period.
Period of Notice : 14 days

2. Annual General Body Meeting(AGM) : Bye Law No. 94
a) The Annual General Body Meeting of the Society shall be held on or before 30th September each year as provided under Section 75(1) of the Act.
b) In case of default in calling the Annual General Body Meeting as stipulated in Bye Law 94(a) above, shall attract disqualification and action as provided under section 75(5) of the Act.
Period of Notice : 14 days

3. Special General Body Meeting(SGM) : Bye Law No. 96
A Special General Body Meeting of the Society may be called at any time at the instance of the Chairman or by the decision of the majority of the Committee and shall be called within one month of the date of the receipt or requisition, in writing signed by at least 1/5th of the Members of the Society or from the Registering Authority or from the Housing Federation, to which the Society is affiliated.
The meeting so convened shall not transact any business, other than that mentioned in the Notice of the Meeting, fixing date, time and place for a Special General Body Meeting requisitioned.
Period of Notice : 5 days or shorter notice

4. Managing Committee Meeting : Bye Law No. 132
The Secretary of the Society shall give 3 clear day’s notice of meetings of the Committee to all the Members of the Committee which shall state the date, time and place of the meeting and the business to be transacted there at, in consultation with the Chairman of the Society.
Where the Secretary of the Society fails to issue such a notice and agenda of any meeting of the Committee, the Chairman of the Society shall issue it.
Period of Notice : 3 days

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