Mail Merge in LibreOffice Writer | Step by Step Guide for NIELIT Students

In this video, you will learn Mail Merge in LibreOffice Writer in a simple and easy way. This is an important practical topic for NIELIT O Level and A Level students and is also widely used in real-life situations like creating personalized letters, labels, envelopes, and certificates.

📌 What is Mail Merge?

Mail Merge is a feature that allows you to create personalized documents for many people at once. It combines:

Main Document → A letter, certificate, or email template.

Data Source → A list of names, addresses, or details (usually in LibreOffice Calc).

For example: If you have to send admission letters to 100 students, instead of typing 100 letters, you create one letter template and connect it to a spreadsheet of student details. LibreOffice Writer will automatically generate 100 personalized letters.

📌 Why is Mail Merge Important?

✔ Saves time and effort
✔ Avoids manual typing errors
✔ Useful for letters, invitations, certificates, and bulk emails
✔ Part of NIELIT O Level and A Level practical syllabus
✔ Helps in real-life office automation tasks

📌 Step-by-Step Process of Mail Merge in LibreOffice Writer

Prepare Data Source

Create a spreadsheet in LibreOffice Calc with details (Name, Address, etc.).

Save it properly.

Open LibreOffice Writer

Create your main document (e.g., letter format).

Start Mail Merge Wizard

Go to Tools → Mail Merge Wizard.

Select the type of document (Letter, Email, Labels, etc.).

Select Data Source

Link your Writer document with the Calc spreadsheet.

Insert Fields

Place placeholders like (First Name) or (Address) in your document.

Preview Results

Check how the letter looks for each entry.

Save or Print Documents

Generate the final letters (individual files or direct print).

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