How To Write Meeting Minutes In English

In this short lesson, you'll learn the most common vocabulary and phrases used to write meeting minutes in English. You'll also get lots of useful tips and a link to a free template.

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Download the template instructions:
1. Click on the link below
2. Then click on “File” on the top-left of the page
3. To download the template, click on “Download”

https://docs.google.com/document/d/1jZhxs5mrTooYlxTa9mcHE30_v2iZfOpF/edit

The vocabulary and phrases in this lesson:

Verbs for describing discussions:
mention, tell, propose, recommend, express concern about, explain, suggest, discuss, present, point out, agree, promise, request, emphasise, complain, ask, remind, report, summarise

Example sentences (use the past tense):
• TS pointed out that competition was getting tougher and requested an increase in the marketing budget.
• PW presented last month’s figures and underlined the importance of having a motivated sales team.
• HW explained the reasons for the increase in customer complaints.
• BN asked for more details about the new production line.
• RF expressed concern about the reliability of our new supplier.
• GD recommended hiring an external consultant to support us in the upcoming CRM project.
• WL complained about the lack of communication within the IT department.
• TR reminded us about the necessity of increasing our social media presence.

Examples of key decisions made (use the past simple passive - was/were + past participle)

• A vote was taken and the proposal was approved by 3 to 1.
• It was decided that the marketing budget will be increased by 10%.
• It was agreed that the current supplier screening policy needs to be reviewed.
• The budget for 2021 was finalised (please see attached document).
• The guidelines for the new recruitment drive were defined (see attachment).
• Alex Henders was selected to lead the ERP project.

Verbs for writing action items/points:
organise, contact, arrange, find out, review, update, create, draw up, order, reserve, send, identify, finalise, check, define

Examples of action items/points (start with a verb in the infinitive):
• Review current supplier screening policy
• Draw up guidelines for using the new software
• Contact Ben Walters and ask for a better price
• Update website with new branding
• Order 10 new printers
• Find out when Dencore are launching their new model
• Reserve conference room at ITB Trade Show
Music credits:
Intro music: Far Away by MK2
Background music: Honey and Milk by The 126ers

Видео How To Write Meeting Minutes In English канала Derek Callan - English for Professionals