The Best System for Organizing Your Service Business (Not ClickUp or Notion)

In this video, I’m sitting down with Ashley Rose of Systems Over Stress to talk about why Airtable is the only system that actually works for service providers. We get real about why ClickUp and Notion fail, how to streamline your client delivery, and why your brain (especially if you’re neurodivergent) will love Airtable. Ashley also shares how she turned her group program into a done-for-you service in disguise, plus she teases her brand new 2026 offer. If you’re a service provider who wants less stress and more simple, scalable systems, this episode is for you.

What you’ll learn in this video:

- Why Airtable beats ClickUp and Notion for service providers
- How Systems Over Stress combines done-for-you services with group support
- Neurodivergent-friendly system design that actually works
- How to cut down your tech stack and save money
- Making data-driven decisions instead of running your business on vibes

Chapters

00:00 – Casual intro and launch talk
02:26 – Emylee’s Kansas City life and casual banter
03:25 – Clearing the air: group programs vs. services
07:21 – How Systems Over Stress is really a done-for-you service
09:10 – When Ashley started building her team
12:25 – Training team members on Ashley’s unique systems approach
15:44 – Why AI can’t replace real Airtable strategy
17:25 – Shifting SOS language to serve service providers
20:27 – New features for service providers (revision requests, Fillout forms)
21:42 – The power of productized services
22:48 – Why service providers need to track client results
24:15 – Reframing deliverables as measurable results
27:52 – Why HoneyBook and Dubsado don’t cut it for delivery
30:59 – Emylee’s lean tech stack after using Airtable
34:26 – Airtable’s flexibility and replacing other tools
35:47 – Serving more clients without more stress
36:26 – Automations that save Ashley from her own bottlenecks
38:14 – Using client feedback to generate 100+ testimonials
39:47 – Asking for mid-project feedback
42:04 – Filtering and handling client feedback with a team
44:32 – Emylee using the Content Hub to plan a year of launches
46:41 – Ashley teasing her 2026 offer
49:18 – Why SOS works for service providers but not e-commerce
50:37 – The 2026 sales hub + data-driven decisions
55:21 – Why strategists need clean data to do their job
57:06 – Running your business on data vs. vibes
58:18 – Ashley’s upcoming free masterclass details
01:00:56 – Where to connect with Ashley and final takeaways

Resources & Mentions

Systems Over Stress: https://systemsoverstress.co
Ashley’s free webinar (Sept 29, 2025): https://soldoutservices.com/ashley
Follow Ashley on Instagram: https://instagram.com/systemsoverstress
Follow me on Instagram: https://instagram.com/emyleesays
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Видео The Best System for Organizing Your Service Business (Not ClickUp or Notion) канала Emylee Williams