Understanding IF and SWITCH Formulas in Airtable | GAP Consulting

Using formulas is a critical element of building a solid database, but they can be intimidating, especially if you're not accustomed to writing formulas in Excel or similar tools.

One of the most commonly used formulas is the IF formula. This formula checks a logical value that you've assigned. If the logical value is 'true' then the formula spits out one output - if it's 'not true' then a second output is used. In its simplest form, IF statements are straightforward and simple to understand.

However, it's common that two outputs aren't sufficient. For these cases, we need to rely on more advanced options. One such option is known as a Nested IF formula - this formula combines one or more IF formulas, built within one another. For example, if logic(1) is true, then output(1), otherwise if logic(2) is true, then output(2), otherwise output(3).

As you can imagine, Nested IF formulas can get quite complex. Sometimes they are the best and only way to solve a problem. But, other times it may be easier to use a SWITCH formula. The SWITCH formula checks for multiple possibilities and derives its output based on what it finds. This is a much simpler formula to write than a complicated Nested IF statement!

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Table of Contents: 📖 👇

00:00 - Intro
00:49 - Setting the Stage
02:35 - Simple IF formula for a Checkbox
06:34 - Simple IF formula for a Status (Single Select)
08:05 - Using a Nested IF Formula to combine the IFs
11:06 - Using a SWITCH formula
15:21 - Get More Help!

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Software Resources (may contain affiliate links): 💻 👇

Airtable - https://airtable.com/invite/r/v0eI3ASY

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